Documents that read, sort and summarise themselves.
Re-typing invoices, sorting mail, ploughing through contracts: it's work that takes a lot of time and delivers little. We build document AI that takes over that groundwork, with human control at every step that matters.
What is document processing with AI?
Document processing with AI (document AI) lets AI read, sort and summarise documents. Think of automatically taking over invoice data, classifying incoming mail and summarising long contracts. AI does the groundwork; a human checks the points that matter.
- Extraction: getting data out of invoices and forms
- Classification: automatically recognising and sorting documents
- Summarisation: the essence of long documents in view
- Always human control on doubtful cases
Why document work eats up so much time
In almost every organisation a steady rain of documents comes in: invoices, receipts, forms, contracts, mail. Someone reads them, re-types data, sorts them and puts them in the right place. It's precise work, and precisely because of that error-prone and time-consuming.
Traditional OCR (text recognition) helps a bit, but gets stuck as soon as a document deviates just slightly from the expected format. Modern document AI understands the content, not just the letters, and can therefore also cope with variation: an invoice from a new vendor, a form filled in slightly differently.
Gaide builds document AI that combines extraction, classification and summarisation, and crucially: that doesn't trust itself blindly. Doubtful cases are set aside for human review, and the extracted data stays traceable to the source.
We don't deliver a black box. As forward deployed engineers we build the processing, measure the accuracy on your own documents and set the control thresholds together with you, until it demonstrably saves time without introducing risks.
What document AI does for you
Extraction
Getting the data out
AI reads the relevant fields from invoices, receipts and forms and puts them ready in your system, without anyone having to re-type them manually.
Classification
Sorting documents
Incoming mail and files are automatically recognised and sorted: which type of document, from whom, about what. So everything ends up in the right place.
Summarisation
The essence in view
Long contracts, reports and files are reduced to a clear summary, with a reference to the spot in the document.
Control
The human decides
Doubtful cases are set aside for human review. AI does the groundwork, your employee keeps the final responsibility.
What you get from us
Document flow analysis
An overview of which documents come in, in what form and where the manual work and the volume are greatest.
A working processing pipeline
A processing pipeline that combines extraction, classification and summarisation, tested and measured on your own documents.
Adjustable control thresholds
Per document type you decide when AI handles things independently and when a human looks along, with everything traceable to the source.
Connection with your systems
The extracted data ends up automatically in the right place in your existing software, without re-typing.
How do we approach it?
From mapping the document flow to a processing pipeline that saves time every day.
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Mapping document flows
1-2 weeksWe map which documents come in, in what form and what needs to happen to them. Where the volume and the manual work are greatest, that's where the gain is.
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Proof of concept
2-3 weeksWe build a first processing on a defined document type and measure the accuracy on real examples. So you quickly see whether it works before scaling up.
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Setting control thresholds
1-2 weeksWe determine when AI may handle things independently and when a human needs to look along. You set the thresholds yourself, based on the risk per document type.
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Connecting & rolling out
2-4 weeksWe connect the processing to your systems so the extracted data ends up directly in the right place, and roll out in a controlled way.
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Monitoring & further development
ongoingWe monitor the accuracy, refine where needed and expand to further document types as confidence grows.
What do we help you with, concretely?
For finance
Invoices that book themselves
Incoming invoices are read, checked and prepared for approval. Your team keeps control but no longer loses time to re-typing.
For the back office
Mail that sorts itself
Incoming documents are recognised, classified and routed to the right department or file, without manual sorting.
For legal & compliance
Grasping contracts faster
Long contracts and files are summarised with a reference to the source, so you see the essence faster and can check specifically yourself.
Document processing delivers the most where a lot of paper comes in. See how we deploy AI for the finance department, and how processed documents then become findable in an AI knowledge system.
Want to know if your document flows are suitable for AI first?
The AI Readiness Scan shows how things stand with your data quality, systems and processes. A good starting point before you automate document processing.
Take the AI Readiness Scan
Frequently asked questions about document processing with AI
How accurate is AI at processing documents?
For structured documents such as invoices and forms the accuracy is often high, but a hundred percent doesn't exist. That's why we always work with human control on the points that matter. AI does the groundwork and sets doubtful cases aside; your employee checks those and keeps the final responsibility. That way you gain time without giving up reliability.
Which document types can AI process?
From structured documents such as invoices, receipts and forms to unstructured text such as contracts, reports and emails. Structured documents lend themselves best to automatic extraction; with long, free text the gain lies more in classifying and summarising. We start with the type where the volume and the manual work are greatest.
Who keeps control over what AI extracts?
You do. We set per document type when AI may handle things independently and when a human needs to look along, based on the risk. For a simple receipt the threshold can be low, for a contract high. The extracted data is always traceable to the source, so control and accountability stay possible.
Can document processing run in our own environment?
Yes. If your documents contain sensitive or personal data, we can set up the processing so the data stays within your own environment or within the EU and is not used for training. Where and how the processing runs we align with your privacy and security requirements. For many organisations this is precisely the decisive condition.
Do we have to change our systems to use this?
Usually not drastically. We connect the document processing to your existing systems so the extracted data ends up automatically in the right place. Where a connection is possible we use it; where it isn't, we find a workable interim step. You don't have to replace your systems to get started.
Ready to lighten your document work?
Book a no-obligation call. In 30 minutes we'll look at which document flow lends itself best to AI and what a logical first step is.