One search bar that finds everything, across all your systems.
Your information sits scattered across drives, mail, ERP, CRM and dozens of other places. An AI search system searches them all at once and answers with a source reference, within the permissions someone already has. Searching becomes asking in plain language.
What is an AI search system for business?
An AI search system, also known as enterprise search, is one smart search function that searches all your business sources at once: documents, mail, ERP, CRM and more. You ask a question in plain language and get an answer with a source reference, within the access rights someone already has.
- Searches across multiple systems and sources at once
- Understands plain-language questions, not just keywords
- Respects existing access rights per user
- Always shows the source of the answer
Why searching takes so much time, and how it can be better
In most organisations, information sits scattered across separate islands: some on the shared drive, some in SharePoint, something in the mail, some in the ERP and the rest in a colleague's head. Finding something means searching in five systems at once and hoping you pick the right search term.
A generic knowledge system solves part of it: it answers questions about one defined domain. But the everyday question is broader, namely 'where is that again?', and that answer can come from anywhere. For that you need a search system that looks across all your sources.
Gaide builds such an AI search system: one search bar that searches your systems, understands questions in plain language and answers with a source reference. Crucial here are the permissions — everyone sees only what they are allowed to see — and the source, so you can verify every answer.
We don't deliver a tool we throw over the fence. As forward deployed engineers we build the connections, tune the search quality on real questions and guide adoption, because a search system only succeeds when people actually use it.
Sources we make searchable
Documents
Drives & SharePoint
All files on your shared drives, SharePoint and cloud storage, searchable by meaning instead of just by file name.
Communication
Mail & chat
Answers hidden in mail threads and Teams messages become findable without you having to dig through your inbox.
Systems
ERP, CRM & more
Structured data from your business systems becomes part of the same search, so you don't have to look across five screens at once.
Knowledge bases
Wikis & manuals
Internal knowledge bases, procedures and manuals are included, along with older versions that would otherwise fade into oblivion.
What you get from us
One search bar across all your sources
A central search function that searches your documents, mail and systems at once, with answers in plain language.
Secure connections
Connections with your existing systems without uncontrolled data copies, set up according to your privacy and security requirements.
Permission-aware search
Search results that respect existing access rights, so everyone only sees what they are allowed to see.
Source reference with every answer
Every result links back to the source, so users can click through and the origin of information stays verifiable.
How do we approach it?
From mapping sources to a search system teams use every day.
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Inventory sources & permissions
1-2 weeksWe map which systems are relevant and, just as important, who may see which data. Permissions are the foundation of a safe search system.
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Building the connections
2-4 weeksWe connect the search system to your sources via secure integrations. Your data stays where it is; no uncontrolled copy is created.
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Tuning search quality
2-3 weeksWe test with real questions from real users and adjust the results, so the top hits are the right ones and every answer links to the source.
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Rollout & adoption
1-2 weeksWe introduce the search system to the teams, with a short explanation of good searching. Adoption is where the value lies, so we guide it actively.
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Management & further development
ongoingWe keep the connections and permissions current and expand the number of sources as usage grows.
What do we help you with, concretely?
For the shop floor
An answer in seconds
Employees ask a question in plain language and get the answer with a source reference, instead of spending ten minutes searching through folders and mail threads.
For the board
Knowledge that doesn't leak away
Knowledge from departing colleagues and old projects stays findable. Your organisation becomes less dependent on whoever happens to know where something is.
For IT & security
Searching within permissions
The search system respects existing access rights: everyone sees only what they are allowed to see. No data that leaks out via the search bar after all.
A search system and a knowledge system reinforce each other. Read how an AI knowledge system gives in-depth answers about one domain, and how with AI integrations we build the connections with your existing systems.
Want to know if your sources are search-ready first?
The AI Readiness Scan shows how things stand with your data quality, systems and permissions. A good starting point before you build a search system.
Take the AI Readiness Scan
Frequently asked questions about an AI search system
What is the difference between an AI search system and an AI knowledge system?
An AI knowledge system is usually focused on a defined body of knowledge, for example a manual or a set of procedures, and answers questions about it. An AI search system (enterprise search) goes broader: it searches across all your sources and systems at once, from drives and mail to ERP and CRM, and brings the results together in one search bar. In short: a knowledge system answers questions about one domain, a search system finds information across your entire organisation. They complement each other and are often combined.
Which sources can the search system search?
In principle anything for which a secure connection can be made: shared drives, SharePoint and cloud storage, mail and Teams, internal wikis and manuals, and structured systems such as ERP and CRM. We usually start with the sources most questions come from and expand from there.
Does the system take into account who is allowed to see what?
Yes, and that is essential. The search system respects the existing access rights from your source systems. Someone only sees in the search results what they are also allowed to view in the underlying system. This prevents sensitive information from reaching the wrong people via the search bar after all.
Does our data stay in place or is everything copied?
Your data in principle stays where it is. The search system makes secure connections with your sources and builds an index to search quickly, but no uncontrolled second copy of all your files is created. Where and how the index is stored we align with your privacy and security requirements.
Does the system show where an answer comes from?
Always. Every answer links to the source, so users can click through and verify for themselves. That matters for trust and for situations where you need to be able to demonstrate the origin of information. Without a source reference, a search answer is not finished as far as we're concerned.
Ready to finally make your business information findable?
Book a no-obligation call. In 30 minutes we'll show what an AI search system for your organisation could look like and where it's best to start.